EXHIBITOR INFORMATION

 

 

Banff Western Connection is Canada’s premier gathering of over 500 real estate professionals providing high caliber educational opportunities and unique opportunities for networking, building relationships and sharing industry information.

Exhibiting details:

  • A draped exhibit space; amenities such as electricity can be purchased through the show services provider.

  • Booth sizes available are 8' x 8' or 8' x 10' and will be allocated on a first come first served basis.

  • Exhibitor name badges for two (2) individuals working at the booth will be provided. The name badges will give the exhibiting attendees access to the Thursday evening welcome reception, all breakfasts, lunches and coffee breaks on Friday and Saturday.

*Booths will be allocated by December 12th, 2018.

DATE AND EXHIBIT HOURS

 
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Please do not leave any valuables in your exhibit booth while there is no representative at your booth.

Registration opens on Thursday, January 24, 2019 (5:00 pm – 8:00 pm) in the Mount Stephen Hall, and will thereafter be open daily from 8:00 am to 4:00 pm.

APPLICATION FOR EXHIBIT SPACE

 

Applications will continue to be accepted until the exhibit hall is sold out.

BOOTH ALLOCATION

 

Booth space is assigned in the following order:

  1. Sponsorship level

  2. Application Submission Date

  3. Previous year involvement

We will try our best to accommodate your booth preferences indicated on the online application form; however, this cannot be guaranteed. The Conference Coordinator reserves the right to allocate space and reserves the right to alter the floor plan as necessary.

Booths will be allocated by December 12th, 2018.

BOOTH SPACE FEE/EXHIBITOR AND GUEST REGISTRATION

 

Booth space is CAD $1,800.00, plus GST (5%).

Two representatives per booth are included in this fee; additional representative passes can be purchased at the rate of $120 per person plus GST. Please note: exhibitor representatives are invited to the Thursday evening welcome reception, all breakfasts, lunches and coffee breaks on Friday and Saturday. To attend the educational sessions, exhibitor representatives will need to purchase a full conference registration.

All exhibitor representatives will be required to wear name badges in the exhibit area. Each exhibitor will submit in advance a list of representative names, and purchase any additional exhibitor representative passes through the conference registration form. Name badges will be ready for exhibitors when they check in at the Banff Western Connection Registration Desk.

Exhibitors are requested to have their booth staffed during the Opening Reception, Thursday, January 24th from 5:00pm – 7:00pm. This is considered to be a valuable exhibiting time. Booth staff attending this event must check in at the Banff Western Connection Registration Desk to acquire a name badge, before 5:00 pm.

MATERIAL/SERVICES NOT PROVIDED BY THE CONFERENCE

 
  1. Storage and placement of display equipment

  2. Decoration and related services

  3. Labour requirements to install, erect, drape or decorate exhibits or the exhibit area, and to move exhibit materials in and out of the exhibit premises or hotel

  4. Cleaning of interior booth space

  5. Gas, water and electrical service

  6. Pre and post exhibit storage

  7. Receiving, packaging and shipping

  8. Transportation, warehousing, customs brokerage charges, handling, set-up and dismantling costs.

  9. Furniture (available through GES)

  10. Signage

  11. Special materials or services

EXHIBITOR SHOW SERVICES & ELECTRICAL SERVICES

 

GES CANADA is the exclusive show services provider for the Banff Western Connection. Power and electrical services to booths is not included, it is provided by GES Canada. The order form is included in the Exhibitor Service Manual. For more information, please contact:

GES Banff
Tel: (403) 762-2828
Fax: (403) 762-2777
Email: banff@ges.com

ADVANCE SHIPMENT WITHIN CANADA

 

The Fairmont Banff Springs will not accept advance freight shipments under any circumstances, and exhibitor goods are to be shipped to GES.  It is suggested that you have your goods shipped to the advance warehouse prior to show move-in. Once the goods are delivered to show site, GES will unload the inbound truck, deliver the goods to your booth and store empty crates. All shipments must be prepaid and consigned to the advance warehouse, as follows.

 Consolidate your goods to one shipment. Please call GES if you have more than one shipment. NOTE: A small item service is available, do NOT ship small items to the warehouse, and contact GES for details and office ship to address before shipping.

To: Banff Western Connection 2019 Conference
[Your Company Name] c/o GES Banff
75 Dufferin PL SE
Calgary, Alberta T2C 4M3
Booth #:

HOTEL ACCOMMODATIONS

 

The conference hotel is the Fairmont Banff Springs. Exhibitors requiring room accommodation are requested to make reservations directly with the hotel.

If you would prefer to book your reservations over the phone, please call 403-762- 6851. When making your reservation, please indicate that you are with the Banff Western Connection 2019 Conference.

Deadline Date for Reservations: January 04, 2019.
Rates at the Fairmont Banff Springs

Room rates for the Banff Western Connection start at $231.00. All room rates will be subject to applicable taxes. Rates will be available 3 days prior and 3 days after the Event Dates indicated in the Room Block, subject to availability of guest rooms at the time of reservation.

LIABILITY

 

Banff Western Connection, Fairmont Hotel Banff springs, and GES Canada will not be responsible for the safety of exhibits against robbery, damage by fire, accident or other causes. Exhibitors should provide their own insurance for equipment and displays.

CANCELLATION POLICY/FAILURE TO OCCUPY SPACE

 

In the event that the balance due for booth rental is not remitted by January 1, 2019, the committee has the exclusive right to cancel the agreement with the exhibitor.

 In the event of the committee receiving written notification on or before January 1, 2019, Banff Western Connection shall refund the entire exhibitor payment, less an administration fee of $500 per booth plus applicable tax. For cancellations received after January 1, 2019, the entire payment shall be forfeited by the exhibitor unless the committee is able to re-sell the booth space under similar terms and conditions, in which case the exhibitor shall only forfeit an administration fee of $500 plus applicable tax.

 In the event that space is not occupied per agreement at the close of exhibit installation, the exhibitor shall forfeit all payments.